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USEC Policy No. 1

United States Eurasier Club, Inc.
Breeding Guidelines

The United States Eurasier Club, Inc. expects that all breeders who are members of the USEC will adhere to the following Breeding Guidelines to establish and maintain the highest standards of breeding practices among breeders of Eurasiers in the United States. Failure by a USEC member to comply with USEC policies may result in disciplinary action as per the discretion of the USEC Board. In order to maintain the highest level of quality in breeding Eurasiers, the USEC issues certificates to breeders that have litters in total compliance with the following policies.

  1. General Practices
    1. The goal of the breeder must be to obtain healthy and breed-typical Eurasiers in physical characteristics and behavior as described in the FCI Standard No. 291, which can be found here: http://www.useurasierclub.org/2009/eurasier/standard.html.
    2. The breeder must act first and foremost in the best interest of their Eurasier(s) to ensure their good health and quality of life. In keeping with the philosophy of hobby breeders, Eurasiers should be bred out of sincere love for the breed and a desire to play a part in the breed's welfare and protection. Eurasiers should not be bred as a primary or relied upon source of income for the breeder. Income should not be a goal for breeding. The breeder should also be willing and prepared to take responsibility for those dogs born in their care should the need arise and take the dog back. A breeder should also be willing to keep pups later than 9 weeks of age if owners are not available right away.
    3. The Eurasiers are to be kept as part of the family, allowing them to live in the home, rather than in a kennel or outdoor run. An important condition for the development of the puppies is close contact to the humans in the family from birth until 8-9 weeks. It is absolutely necessary that this close contact to their humans will be continued when they go to their new homes.
    4. In keeping with the Eurasier philosophy, the Eurasier should be considered first and foremost a family member, breeding should be a secondary goal only. Co-ownership should be avoided; if, however, a breeder desires to co-own a Eurasier, co-ownership should be arranged on a very limited basis. In the event a co-ownership arrangement is sought, a contract between the co-owners should define the arrangements of the co-ownership, and should address what will be done in the event a co-owner might, for whatever reason, be unable or unwilling to breed the co-owned dog. Breeders must adhere primarily to the USEC Code of Ethics and breeding guidelines and secondarily seek additional education from other knowledgeable persons or clubs regarding good breeding practices.
    5. Absent unusual circumstances, where inbreeding has been determined to be in the best interests of the development of the Eurasier breed in the US, inbreeding is not considered to be a good breeding practice. The in-crossing of the breeds of origin (Chow Chow, Samoyed, or Wolfspitz) is not permitted under any circumstances.
    6. Breeders are expected to keep retired breeding Eurasiers as an integral part of the family. They will not re-home or dispose of the Eurasier.
    7. If any Eurasier from a breeder is surrendered to Eurasier Rescue, the breeder will either take the dog back, assist with the care of the Eurasier while a new home is located, or will make a monetary contribution to the USEC Eurasier Rescue fund to cover the costs of re-homing the dog.
    8. Breeders who show their Eurasiers should keep in mind that showing should be fun for both the owner and the Eurasier. The Eurasier is a "natural" dog and should be kept and shown as such. No special products or grooming other than trimming of hair should be used for show purposes. Eurasiers should not be limited to the sole use of being a show dog that is mostly restricted to crates and traveling, but should continue to be part of the family and be treated accordingly.
  2. Selection of Dogs to be Bred/USEC Sanction

    USEC member breeders are required to send an official breeding notification to the Board of the USEC, Inc. informing the Board of the details of planned breedings, no later than 30 days before the breeding takes place. Failure to do so may result in removal of said breeder from the USEC website as well as loss of membership privileges. The Board will offer support, guidance, advice, input and resources to its member breeders to assist in the selection of complimentary mate(s) to be used in breeding. Upon notification of the breeding mate selection, the USEC Board will evaluate the proposed breeding and will advise against or in favor of the proposal based on the USEC Breeding Guidelines. If the USEC advises in favor of the proposed breeding, the breeder will be entitled to refer to their proposed match as being USEC approved, and the USEC will issue a certificate stating that the litter is a USEC Approved litter. These litters may also be included on the USEC website and/or in the USEC quarterly publication. In the event the USEC advises against the proposed breeding, alternate breeding choices will be offered. If an originally proposed breeding takes place despite the Board’s advice against it, the USEC will not refer any potential owners to the breeder, nor will the USEC announce said litter in the USEC quarterly publication. Any links on the USEC website for the breeder may be removed at the discretion of the Board of Directors. Matings by the breeder that are against USEC advice may result in either temporary or permanent loss of membership rights at the discretion of the USEC Board.

    Accidental litters are not eligible for USEC Approved Litter Certificates as advance notice for these litters has not been provided to the USEC Board and therefore advance research into health, inbreeding, etc. could not be conducted prior to the mating. A monetary donation to the USEC Rescue is required to obtain USEC assistance in puppy placement for accidental litters. The minimum monetary donation amount is to be $ 50 per each live puppy born. Depending on the circumstances of the accidental litter (age of parents, health test results that prohibit from breeding, etc.), disciplinary action may result at the discretion of the USEC Board.

    1. To help ensure integrity of the Eurasier breed in accordance with the FCI standard, breeders are strongly urged to obtain constructive input into the desirability of a breeding, which may include but should not be limited to using the following process:
      1. Breeders should submit three pictures of their Eurasier to the USEC board or, if available, a USEC breeding subcommittee (one headshot, one front shot and one side shot). The photos will be kept on file by the USEC to be used for informational purposes;
      2. Upon the request of the dog's owner, the USEC will forward the photos and request the opinion of a breeding official of a German club concerning the conformation of the dog, or seek input and information from the International Federation for Eurasier Breeding (IFEZ) World Union or other available resources regarding the suitability of the proposed mate or possible other mates for their Eurasier. Those breeding officials would evaluate the photos and provide comment, and possibly make recommendations regarding the breeding.
      3. The photos are intended to convey an idea about the phenotype of the dog, but do not serve as a sufficiently adequate means by themselves to determine the suitability of the dog for breeding.
      4. The USEC will also calculate in-breeding coefficients based on its own database and IFEZ database upon the request of the breeder.
      5. The USEC will research the health data for each proposed mating using its own database and IFEZ database. Information discovered will be provided to the breeder.
    2. The breeding age of a female dog starts at the age of two years and ends at the end of her seventh year. A female should have had her first litter no later than the age of five years. A female may only be bred once a year. The time between the litters must be at least 12 months (calculated from the day of delivery of one litter to the day of delivery to the other litter) with an extra 6 months minimum given to females that whelp a litter of 8 or more puppies. The female should not have more than four litters in her lifetime. A female must be removed from the breed stock if she has had one caesarian.
    3. As a general rule, males should not be bred until they are at least 2 years old. Although the breeding age of the male can be younger, it is strongly recommended that he be allowed to fully mature and develop before breeding so that his phenotype and temperament can be accurately assessed. In any event, age-appropriate health tests must have been completed and satisfactory results obtained. Male Eurasiers can be bred until they reach 10 years of age when sperm viability typically decreases.
    4. With some exceptions, breeders should not opt for artificial insemination on dogs that have not reproduced naturally before, to avoid continuing a line in which the dogs cannot be bred naturally. Exceptions to this rule should be presented to the USEC for evaluation at least 30 days prior to planned insemination.
  3. Health Tests and Considerations
    1. Any breeding Eurasier should be examined by a veterinarian prior to any breeding. The vet should be informed that a mating is planned and should examine and verify wheter the dog is fit for breeding or not.
    2. Prior to breeding any Eurasier (male or female), and at any subsequent time that there is an indication of a possible problem in the specified area, the following tests must be performed. Hip dysplasia, thyroid, patellar luxation, and eyes should be checked at 2 years of age for the first time. Dandy Walker and Epidermolysis Bullosa carrier testing can be done at any age:
      • hip dysplasia
      • patellar luxation
      • full thyroid panel - to be updated within a year of each breeding
      • eyes (distichiasis, entropion, extropion with exam being preferably CERF certified and updated within a year of each breeding)
      • Dandy Walker carrier testing
      • Epidermolysis Bullosa carrier testing
      • Brucellosis testing - to be updated prior to every mating
    3. The following tests are highly recommended:
      • elbow dysplasia
      • pancreatic function test
    4. The following bodies are recognized for certification:
      • The Orthopedic Foundation for Animals (OFA)
      • The University of Pennsylvania Hip Improvement Program (PennHIP)
      • An FCI approved authority (such as the German Eurasier Clubs)
      • Hemopet/Hemolife (Dr. Jean Dodds) and Michigan State University labs are highly recommended for thyroid testing, however any lab capable of processing a full thyroid panel would be sufficient.
      • Epidermolysis Bullosa (EB) carrier testing is a DNA test. Kits are available through PennGen at http://research.vet.upenn.edu/penngen
      • Dandy Walker carrier testing is a DNA test. Kits are available through VetGen at www.vetgen.com
    5. Only dogs with satisfactory results should be used for breeding. The following are considered by the USEC to be satisfactory results or ratings:
      1. Hips
        • Rated A1 (Excellent)
        • Rated A2 (Good)
        • Rated B1 (Fair)
        • Rated B2 (Borderline Dysplasia) A breeding of B2-rated hips should only be considered under special circumstances and if the breeding base population is small. If possible the breeding of B2-rated hips should be avoided. The USEC Board should be consulted for advice in this instance.
        • Rated C (Mild Dysplasia) and worse - should not be considered for breeding.
      2. Eyes clear
        • If a dog has a result other than clear, the breeder should consult with the USEC Board. In cases of distichiae, the Board would take other factors into consideration such as if the dog has problems due to distichiae (such as tearing eyes, deep set eyes, etc), and if the dog has further faults. As a general rule these guidelines will be followed: light distichiae – 1 to 5 hairs, is acceptable for breeding; medium distichiae – 6 to 11 hairs, the breeding partner should be clear of distichiae; more than 11 hairs is considered problematic and not acceptable for breeding. In Eurasiers where canine lipid dystrophy (fatty deposits on the cornea) are considered to be Breeder's choice when breeding.
      3. Patella rated 0 (clear)
        • Absent extenuating circumstances, only dogs with a "0" patella rating should be bred. However, there may be rare circumstances when other factors in the breeding may be considered and weighed before absolutely ruling out the breeding of a 1/1 patella rating with a "0" rating. Breeders are requested to consult with the USEC Board in cases of 0/1, 1/0, or 1/1 patella ratings if being considered for breeding.
      4. Elbows clear
      5. Thyroid normal
        • The thyroid panel should include the testing of TgAA with results within the normal range. TgAA positive results are not acceptable for breeding.
      6. Dandy Walker Syndrome
        • Non-Carriers test with a negative result and carriers test positively. Carriers can only be bred to a tested and known non-carrier with prior USEC Board approval. Should a known carrier be bred to a known non-carrier, all pups in the litter will be required to be Dandy Walker carrier tested no later than by 3 weeks of age. Test results should be received prior to 8 weeks of age. Results are required to be fully disclosed to both new owners and the USEC Board. Pups should not be placed in permanent homes until Dandy Walker Carrier test results are obtained and disclosed. Failure to comply with this policy will result in disciplinary action.
      7. Epidermolysis Bullosa (EB)
        • Non-Carriers test with a negative result and carriers test positively. Carriers can only be bred to a tested and known non-carrier with prior USEC Board approval. Should a known carrier be bred to a known non-carrier, all pups in the litter will be required to be EB carrier tested no later than by 3 weeks of age. Test results should be received prior to 8 weeks of age. Results are required to be fully disclosed to both new owners and the USEC Board. Pups should not be placed in permanent homes until EB Carrier test results are obtained and disclosed. Failure to comply with this policy will result in disciplinary action.
    6. The following faults will exclude a Eurasier from breeding:
      • Hip Dysplasia (grade C and worse)*
      • Patellar Luxation*
      • Distichiasis*
      • Entropion/Extropion
      • Exocrine Pancreatic Insufficiency
      • Genetic Thyroid Problems (TgAA positive)
      • Congenitally incomplete teeth ¬– Only the P1, P2, or M3 may be missing, any other missing teeth is a fault that would eliminate a dog from breeding.
      • Improper bite
      • Kinky tail
      • Congenital swallowing problems during youth, such as megaesophagus (achalasia) or physical anomalies in the mouth area
      • Pure white coat color, pintos, white irregular patches, and liver color
      • Aggression/temperament problems. Refer to the USEC Breeding and Temperament Guidelines for more information
      • Chryptorchids
      • Floppy ear(s)
      • *Note exceptions described with section 4.

    7. Upon receipt of available input and additional consideration of whether the proposed breeding furthers the interests of the USEC and the Eurasier breed in the United States, the breeder is requested to submit the health test results electronically or by mailing a hardcopy to the database administrator for data collection and statistical purposes. Additionally, please provide any known information on any serious illness, disease, allergies or surgeries of the dog or his lineage.
    8. It is highly recommended that breeders encourage their future puppy owners to have their dogs' hips, patellas and eyes checked once the dogs reach the recommended age for health tests to be performed. The examination results are crucial for breeders to ensure the continued health of the breed in the United States. Offering monetary rebates or requiring deposits for completing health testing in puppies may produce more results.
  4. Planning and Placement of the Litter
    1. Breeders should plan the placement of their litters in advance, to ensure that there are a sufficient number of prospective owners on a waiting list to provide satisfactory homes prior to the conception of the litter. The breeders should screen applicants thoroughly in advance of the litter to determine whether they will provide an appropriate quality of life for a Eurasier. Breeders are encouraged to review their sales contract and the health information of the sire and dam of the litter with prospective purchasers as part of the screening process.
    2. Every breeder must keep personal records of the litter bred. Breeders should make every effort to maintain contact with puppy families, keeping track of any changes of address, phone, and health information throughout the life of the dog.
    3. The USEC maintains a list of breeders in good standing. This includes breeder information placed on the USEC website as well as referrals of prospective puppy owners to breeders in good standing. In order to comply with the USEC Breeding Policy and Goals, a breeder shall inform the USEC of proposed matings in writing at least 30 days prior to the mating. Failure to do so may result in removal of said breeder from the website as well as loss of membership privileges.
    4. For statistical purposes and more importantly, for IFEZ health database requirements, the breeder must provide information on all litters to the USEC database administrator within three months after birth, including but not limited to, color, sex, any noted deviations from the breed standard, state (or country) of residence of the puppy, and, if consent has been provided by the new owners, to include their name and address. The USEC maintains a specific Health Data Form for breeders.
    5. Breeders are strongly urged to use Non-Breeding Agreement registrations that can be lifted once the dog in question has turned two years old AND tests are completed, acceptable health certifications have been provided and the Eurasier is determined by the breeder to have an acceptable phenotype as well as temperament. Breeders may also request "health deposits" from their future puppy owners. The puppy owners will be reimbursed once the tests have been done and the results have been provided. Details of these arrangements should be part of the breeder/owner contract.
    6. Breeders should provide a written contract between the breeder and the puppy buyer that includes health guarantees against genetic defects in their puppies for a specified period after birth.
    7. Breeders must provide registration papers for their puppies to the new owners within a period of one year from the puppies' birth. If, for reasons beyond the breeders’ control, the registration papers are delayed, the breeder should contact the puppy owners and provide an explanation and reasonable time frame of receipt of registration papers.
    8. Breeders are encouraged to make puppies available for sale only through the breeder's website or the USEC. Contact with other breeders, links to other Eurasier websites, by word of mouth, and through contacts with other USEC members may also be used but not through papers, magazines of general circulation, or by use of social media (Facebook, Twitter, Craig's List, etc).

This policy was adopted by the United States Eurasier Club, Inc.'s Board of Directors on this 9th day of May, 2005 and amended on March 22, 2011 and December 5, 2015.

USEC Policy No. 2

United States Eurasier Club, Inc.
Minimum Requirements for Raising a Litter

The United States Eurasier Club, Inc. expects that all breeders who are members of the USEC will adhere to the following minimum requirements for raising a litter to establish and maintain the highest standards of breeding practices among breeders of Eurasiers in the United States. Failure to do so, will result in disciplinary action as detailed in Policy 6,

  1. Environment
    1. Eurasier litters are to be born and raised within the family. You should choose a room of an adequate size within the house that the female is familiar with and where she will find some quiet time in the first three weeks after the puppies are born.
    2. The size of the whelping box should be a minimum 4x4 feet wide and 2 feet high. An entrance provides easy access for the female and a safety bar around the inside of the whelping box wall ensures that the puppies cannot be crushed by the mother by accident. The whelping box should be easy to clean, should be kept clean, and the padding should be changed whenever it becomes soiled which may be several times a day. Adjacent to the whelping box there should be a run that will provide a respectable amount of room for the litter. The female needs a place to retreat (like a shelf on the top of the whelping box or a raised surface within the run) from where she can still supervise her pups but stay outside of their reach. Care must be taken to ensure that a raised platform will not fall onto the puppies.
    3. The room must be dry, clean, and free of any parasites and hazards. The ideal room temperature lies between 68 to 70 degrees. It must be possible to heat the room if needed. Natural light must be available.
    4. In an ideal situation, the room should have direct access to the outside play area. The outside area should have a minimum of 50 square meters for an average litter of 6 puppies. The area should be secure, clean of debris, and free of any hazard to the puppies. It should have different surfaces such as grass, natural ground, trees and rocks and should also include toys and different items to stimulate the puppies' senses and their curiosity.
    5. Two weeks prior to the due date, the female needs to be introduced to the whelping box and the location of it. At the first signs of labor the female is to be watched closely and not to be left alone. The veterinarian caring for the female during her pregnancy should be informed when labor starts so that arrangements can be made to see and/or assist the female, should it become necessary. Plans and arrangements should be made with the veterinarian in advance. An action plan should be developed in case the female experiences any trouble during labor. A female should be immediately taken to a veterinarian upon showing any signs of distress.
  2. Health Care
    1. The puppies should be weighed and identified after birth. Weighing should be continued daily for at least the first three weeks so that a healthy weight gain of the puppies can be monitored. A veterinarian should examine both the litter and mother within 24 hours of birth. If the veterinarian makes house calls, it is preferred to have the vet visit rather than taking newborn pups to a veterinary clinic.
    2. The puppies must receive an examination by a veterinarian at the time of their first immunizations, which should be at around 8 weeks of age. They must be de-wormed (a veterinarian should be consulted for specific worming instructions) and permanently identified with a tattoo or microchip. Puppies will stay with their mother until they are at least 8 weeks old.
    3. The breeder will provide the new owner with the sales contract, the certificate of vaccination and any documents on the permanent identification if available. The new owner will be made aware of the vaccination protocol.
  3. Food and Water
    1. The nutrition of the female and the puppies should be adapted to their needs and age.
    2. Clean, fresh water must be available to the mother and puppies at all times, and must be changed frequently.
    3. Information concerning the current feeding plan of the puppies needs to be given by the breeder to new owners, and enough food should be provided for the first couple of days to make the transition to the new home easier. Some breeders also provide toys or a towel that carries the scent of the mother, but this is an optional choice.
  4. Socialization
    1. The female must be allowed to have contact with her litter at all times as this is essential for a healthy development of the puppies. Also of great importance is human contact, affection and stimulation from the first day on.
    2. Daily playtime with the puppies after they reached the age of 5 weeks is essential to ensure a healthy mental and physical development. At the age of 4-6 weeks, the puppies should be exposed to children, strangers, and introduced to other animals, noises, scents, and daily situations.

All breeders should strive to at least meet these minimum requirements and ensure that their puppies are raised under the very best circumstances. Additional resource materials are available from the USEC upon request of an interested member.

This policy was adopted by the United States Eurasier Club, Inc.'s Board of Directors on this 29th day of April, 2006 and amended February 16, 2016

USEC Policy No. 3

United States Eurasier Club, Inc.
Establishment of USEC Policies

The Board of Directors of the United States Eurasier Club, Inc. hereby adopts the following policy regarding creation and establishment of USEC Policies:

  1. A proposed policy shall be submitted to the USEC Board for study and evaluation prior to being submitted to the Board for action.
  2. The Board shall submit proposed new and revised policy statements and policy statement waivers to the Secretary of the USEC (hereinafter “Secretary”) for placement on a future agenda for Board action.
  3. A policy shall be effective immediately upon approval of the Board at a regular meeting, unless otherwise stipulated.
  4. If a policy statement has external application that clearly and directly affects the substantive rights of USEC members or individuals outside the USEC when enforced, the policy shall be drafted, noticed and adopted as follows:
    1. A policy statement may be proposed to the Board at any time by any member of the USEC.
    2. A proposed policy statement shall be submitted to the Board for study and evaluation.
    3. The Secretary or designee shall report to the Board a summary of the proposed policy statement.
    4. The Board may direct the Secretary or designee to hold informal consultation meetings with persons who proposed or who may be affected by a proposed policy statement to identify specific areas of agreement, disagreement and compromise.
    5. The Board may schedule a public hearing at the USEC annual membership meeting, emergency meeting or other membership meetings concerning the proposed policy statement. The Secretary or designee shall publish notice of the meeting at least sixty days prior to the meeting date.
    6. During the notice period and prior to any scheduled final action by the Board, any person may communicate in writing to the Board concerning the proposed policy statement. The final action taken on the policy statement by the Board shall be based upon consideration of the information submitted in writing and at any meeting on the matter.
    7. The meeting on the proposed policy statement may be held before the Board at a regular or special USEC membership meeting.
    8. A meeting record shall be kept by the USEC Secretary in the form of a written summary.
    9. The Board may take any action it deems appropriate. After the Board has taken action, unless the Board has directed otherwise the Board shall not entertain further comments from any persons concerning the proposed policy statement.
    10. When the Board adopts the proposed policy statement, with whatever revisions the Board deems appropriate, the policy statement shall be filed with the USEC Clerk as soon as practicable. It shall also be published on the USEC website or on an alternative site dedicated to USEC members.
    11. The USEC Secretary shall develop procedures by which Board policies, resolutions and policy statements are reviewed for applicability on a regular basis.
    12. USEC policies, resolutions and policy statements shall be issued to the membership for review and comments six months prior to the fifth anniversary of the effective date. After that review and comment period has expired, Board policies, resolutions and policy statements and administrative directives may be revised or reissued with a new effective date.

Adopted by the Board of Directors, United States Eurasier Club, Inc., on this 19th day of February 2008.

USEC Policy No. 4

United States Eurasier Club, Inc.
USEC Meetings

The Board of Directors of the United States Eurasier Club, Inc. hereby adopts the following policy regarding its meetings:

  1. Board Meetings
    1. Regular Meetings
      1. The Board shall meet regularly by electronic or telephone conferencing the first and third Tuesday of every month, beginning at 8:00 p.m. EST. Such regularly scheduled meetings may be held without notice, as the time and place of such meetings is hereby fixed by the Board.
        1. The Board may alter the meeting schedule at its discretion, provided the notice required in the USEC Bylaws is given. If the meeting schedule is altered on a permanent basis, this policy shall be revised to reflect that change.
        2. The Board may also take action via email communication as necessary between meetings. Motions will be made, seconded, and approved by a vote of the majority if needed for immediate action of an agenda item.
      2. The President of the USEC shall act as the Chair of the Board, and shall preside at all meetings of the Board. The Vice President of the USEC shall exercise all of the duties and powers of the Chair in the Chair’s absence.
      3. At any meeting of the Board of Directors, two thirds of the Board members shall constitute a quorum and a majority of those present shall be necessary to take action.
      4. A Board member may participate in a meeting of the Board by telephone conference, electronic conference, or other similar communication device in which all persons attending the meeting can actively communicate and participate in the meeting.
    2. Special Meetings - Special or emergency Board meetings may be called as provided in the USEC Bylaws.
    3. Minutes
      1. Minutes of each Board meeting shall be taken by the Secretary, and shall be circulated to all members of the Board at least three (3) days in advance of the next regular meeting.
      2. Once the minutes have been approved by the Board, the Clerk shall retain a copy of the minutes in the official files of the USEC located in Sudbury, Massachusetts. Once the minutes have been approved, notes, recordings and/or transcripts of the meetings may be destroyed.
      3. Approved minutes from regular Board meetings will be distributed via email to all members in good standing at least every other month.
  2. Membership Meetings
    1. Annual Meetings - Annual meetings of the USEC Membership shall be held. Notice of the date, time, place and agenda of the meeting will be given at least 30 days in advance of the meeting.
      1. Such notice shall be provided by electronic mailing to all USEC members in good standing, and shall also be published on the USEC website.
    2. Special or Emergency Meetings - Special or emergency meetings of the USEC Membership shall be held whenever necessary for the effective and efficient operation of the USEC. Notice of the special or emergency meetings shall be given as far in advance as practicable before the meeting date and time. Any applicable provisions of the USEC bylaws regarding special or emergency meetings will govern such meetings.
    3. Minutes
      1. Minutes of each USEC Membership meeting shall be taken by the Secretary, and shall be circulated to all members of the USEC at least 7 calendar days in advance of the next regular meeting.
      2. Once the minutes have been approved by the Board, the Clerk shall retain a copy of the minutes in the official files of the USEC located in Sudbury, Massachusetts. Once the minutes have been approved, notes, recordings and/or transcripts of the meetings may be destroyed.
      3. The minutes shall contain:
        1. The date, time and place of the meeting;
        2. The members of the Board present and absent;
        3. The members of the USEC present;
        4. A short, concise statement or summary of the topics, proposals, items or actions taken or considered;
        5. A recital of motions made which have received a second;
        6. The results of the votes taken on the motion;
        7. The results of any roll call vote with each member’s vote noted; and
        8. Indication of motions dying for lack of a second.
        9. Items of old business
        10. Items of new business
  3. Action - The Board shall take action only on the items appearing on the agenda of any meeting. Additional items of business may be brought before the Board and discussed, but no action may be taken until properly noticed, unless the matter is an emergency.
    1. In Board meetings, all actions of the Board shall be taken upon a motion made by a Board member, seconded by another member, and adopted by a majority of those members present.
    2. In Membership Meetings, all actions shall be taken upon the motion of a member, including but not limited to a Board member, seconded by another member, and adopted by a majority vote of those members present and eligible to vote.
  4. Cancellation - In the event a Board meeting or USEC Membership meeting is cancelled, all agenda items requiring action or other items requiring Board consideration shall be moved to the next regular or special meeting as determined by the Board.

This Policy has been adopted by the Board of Directors of the United States Eurasier Club, Inc. on this 19th day of February, 2008 and amended April 5, 2016.

USEC Policy No. 5

United States Eurasier Club, Inc.
Directors and Officers Code of Conduct

  1. Every Director and Officer of the USEC enjoys a position of trust endowed upon them by the USEC membership, and has a fiduciary duty to act in the best interests of the United States Eurasier Club, Inc. at all times. This duty exists during the time the officers and directors are actively serving the USEC, and continues after the officer’s or director’s period of service expires with respect to his or her duties while in those positions.
  2. No Director or Officer of the USEC shall place himself/herself in a position which may impair independence of judgment in the exercise of his or her duties or give rise to suspicion by being in conflict with the interests of the United States Eurasier Club, Inc.
  3. No Board member or Officer of the USEC shall acquire a financial interest at a time when the Board member or Officer believes or has reason to believe it may be affected directly by his/her official act.
    1. If a Board member or Officer of the USEC has a financial interest which he/she believes or has reason to believe may be affected by the actions of the USEC, he/she shall disclose the precise nature and value of the interest. The disclosures shall be made at the time that interest arises, shall be made in writing to the Clerk of the USEC. Thereafter, the information or the disclosures shall be made available by the USEC Clerk for inspection by the USEC members or the public; except that the valuation shall be confidential except as required under applicable law.
  4. No Board member or Officer of the USEC shall use confidential information acquired by virtue of his/her position for his/her private gain.
  5. It is imperative that the Board has the opportunity to fully and candidly discuss matters that come before it. It is equally important that rumors, gossip, and unsubstantiated allegations regarding USEC members, including directors and officers, be eliminated while at the same time ensuring that well-founded allegations or concerns may be aired and addressed in accordance with USEC bylaws. Accordingly, all Directors and Officers must address the issues and at the same time maintain the confidentiality of information that comes before it relating to any alleged misconduct or violations by individual members of the USEC.
    1. The allegations may be disclosed to third persons only in accordance with USEC bylaws. Disclosures and/or allegations must be made using and in accordance with the USEC’s complaint and/or disciplinary process, in which the individual member accused is provided an opportunity to present evidence on his or her behalf.
    2. If the allegation or complaint is against any director or officer, he or she must recuse himself or herself and be excused from all discussion and action on the matter, except as provided in the USEC Bylaws for addressing the Board and presenting evidence and information on his or her own behalf.
    3. Individual discussion outside of the Board by any officer or director in any other context is strictly prohibited, and shall be grounds for removal of the person making such unauthorized disclosures from his or her officer or director position, and shall subject that person to possible expulsion from the USEC.
    4. This duty of maintain confidentiality continues after an officer of director has vacated his or her position.
  6. No Director or Officer of the USEC shall accept any favor or gratuity from any person, firm, corporation or other entity in exchange for the performance of an official act in his or her position with the USEC.
  7. Each Director and Officer of the USEC shall annually sign an oath containing a certification that the Board Member or Officer has reviewed this USEC Code of Conduct and will comply with the provisions contained herein.

This Code of Conduct was adopted by the Board of Directors of the United States Eurasier Club, Inc., on the 19th day of February, 2008.